Frequently asked questions on time tracking & payroll.
Everything business owners, fiduciaries, and HR managers need to know about Swiss Labor Act (LTr / ArG) compliance, GPS geofencing, payroll, and data privacy in Switzerland.
Legislation & Swiss Labor Law (ArG / LTr)
Yes, accurate recording of working hours is a strict legal obligation for all employers and businesses in Switzerland, regardless of company size or industry.
- ✓Article 46 ArG / LTr: Mandatory statutory duty to document start, end, and duration of daily and weekly working time.
- ✓Article 73 ArGV 1 / OLT 1: Obligatory recording of all rest breaks exceeding 15 minutes and compensatory rest periods.
- ✓5-Year Record Retention: All timesheets and clocking logs must be archived for a minimum of 5 years for labor audits.
- ✓Vosia Time Official Export: Generates audit-ready timesheet records in 1 click fully compliant with SECO guidelines.
The Swiss Federal Labor Act (Art. 9 LTr / ArG) enforces strict statutory limits on the duration of the working week to protect employee health.
- ✓Maximum 45 hours per week: For office staff, technical personnel, healthcare workers, and large retail sales employees.
- ✓Maximum 50 hours per week: For construction workers, trades, crafts, hospitality, transport, and manufacturing.
- ✓Overtime limits (LTr Art. 12): Maximum 2 hours of statutory overtime per workday (annual cap of 170h for 45h limit, or 140h for 50h limit).
- ✓Vosia Early Warning System: Real-time manager alerts as employees approach statutory daily or weekly thresholds.
During an inspection by the Cantonal Labor Inspectorate, the employer must produce transparent, tamper-proof, and audit-ready records going back 5 years.
- ✓Unannounced and complaint-driven audits: Systematic verification of rest breaks, night rest, and statutory overtime.
- ✓Severe financial penalties: Fines up to CHF 40,000 and formal warnings with strict compliance deadlines.
- ✓Burden of proof in labor courts: In the absence of compliant employer logs, courts prioritize employee claims.
- ✓Inspector Dossier in Vosia: Certified PDF and Excel audit reports with cryptographic timestamps and digital signatures.
Articles 15 and 15a of the Swiss Labor Act mandate minimum unpaid breaks during the working day and an uninterrupted daily rest interval.
- ✓15-minute break: Mandatory for workdays exceeding 5.5 hours.
- ✓30-minute break: Mandatory for workdays between 7 and 9 hours.
- ✓60-minute break: Mandatory for workdays exceeding 9 hours.
- ✓11-hour daily rest period: Compulsory uninterrupted rest interval between the end of one shift and the start of the next.
- ✓Automatic break deduction: Vosia Time accurately accounts for statutory breaks to prevent wage and legal disputes.
Vosia Time features preconfigured calculation engines tailored to major Swiss national and cantonal collective agreements.
- ✓Construction CBA (SBV / SSE / Parifonds Bau): Automatic management of annual working time, seasonal hours, and site travel allowances.
- ✓Hospitality CBA (L-GAV): Automatic logging of weekly rest days, public holiday compensation, and night supplements.
- ✓Crafts & Joinery (VSSM / suissetec): Job-based time allocation, workshop hours, and mileage reimbursement.
- ✓Cantonal Holiday Calendars: Native integration of official statutory holidays across all 26 Swiss Cantons.
Exemptions from standard time tracking are strictly governed by Articles 73a and 73b of Ordinance 1 (ArGV 1 / OLT 1).
- ✓Full exemption (Art. 73a ArGV 1): Restricted to senior executives with gross annual salary >CHF 120,000, high autonomy, and CBA agreement.
- ✓Simplified tracking (Art. 73b ArGV 1): Recording total daily hours only (without break details), requires written agreement with employee representatives.
- ✓All other employees: Mandatory statutory requirement for comprehensive recording of start, break, and finish times.
GPS Time Tracking, Geofencing & Kiosk QR
No, Vosia Time performs zero continuous GPS tracking or movement path recording during the workday.
- ✓Instantaneous verification only: GPS coordinates are captured for 1 millisecond strictly when tapping "Clock In" or "Clock Out".
- ✓Zero passive location monitoring: No tracking during work hours, breaks, or outside of shifts.
- ✓Compliant with Art. 26 ArGV 3 & nFADP: Fully adheres to Federal Data Protection and Information Commissioner (FDPIC) guidelines.
- ✓Site perimeter validation: Simply verifies whether the worker is within the authorized job site radius.
Vosia Time is built with a resilient Offline-First architecture ensuring seamless operation in underground tunnels, basements, and remote areas.
- ✓Encrypted local buffering: Every punch is stored immediately in the secure mobile storage with immutable timestamps.
- ✓Automatic background sync: As soon as 4G, 5G, or Wi-Fi connectivity is detected, all data uploads to the server automatically.
- ✓Zero lost punches: Complete data integrity guaranteed across high-altitude and underground job sites.
Yes, Vosia Time transforms any standard commercial tablet (iPad or Android starting at CHF 150) into a rugged wall-mounted clocking terminal.
- ✓No costly proprietary hardware: Mount off-the-shelf tablets without expensive hardware leasing contracts.
- ✓Sub-second clocking: Scan dynamic QR badges via smartphone or enter a 4-digit personal PIN.
- ✓High-contrast workshop UI: Optimized for readability in warehouses, workshops, and construction trailers.
Vosia Time combines rotating cryptographic QR codes and GPS geofencing to eliminate fraudulent time clocking completely.
- ✓Dynamic TOTP QR Code: The employee QR badge regenerates automatically every 15 seconds.
- ✓Screenshots & photos ineffective: Screenshots shared via messaging expire before they can be scanned at the terminal.
- ✓GPS cross-check: The physical presence of the mobile device must match the assigned job site.
Yes, the "Crew Clocking" feature allows site supervisors to register arrivals and departures for their entire work team with a single tap.
- ✓1-Tap group selection: Fast multi-worker selection to log team attendance instantly.
- ✓Direct project allocation: Automatically assigns hours to the active job site or cost center.
- ✓Faster morning starts: Eliminates queues at the site gate or container.
Workers can log breaks and brief absences directly through an intuitive one-touch mobile interface.
- ✓One-Touch break button: Start and end pauses in seconds from the smartphone.
- ✓Statutory break calculation: Accurate separation of paid and unpaid break intervals according to Swiss law.
- ✓Reason logging: Track medical appointments, official visits, or errands with manager approval workflows.
AI Voice Field Reports & Daily Logs
At shift end, the foreman dictates a 30 to 60-second voice memo; Vosia Time’s Swiss AI transcribes, structures, and compiles it into a professional daily site report.
- ✓Natural voice dictation: Record completed tasks, present workers, machinery utilized, and materials delivered.
- ✓Intelligent data structuring: AI categorizes entries by project phase, work category, and quantities.
- ✓Instant PDF generation: Professional branded reports ready for immediate dispatch via email or WhatsApp.
- ✓Save 45 minutes daily: Eliminates crumpled paper logs, lost notes, and late-night office typing.
Yes, every field report generated in Vosia Time carries complete evidentiary weight for client billing and legal compliance.
- ✓Cryptographic timestamp: Verifiable proof of the exact creation date and time.
- ✓Validated GPS coordinates: Irrefutable confirmation of physical presence at the job site.
- ✓On-screen digital signature: Direct sign-off by client or site director on the smartphone screen.
- ✓Geotagged photo attachments: Site progress photos with embedded time and location tags.
Yes, the multilingual voice engine understands over 30 languages and regional dialects with advanced job site noise cancellation.
- ✓Languages spoken across Switzerland: English, Standard German, Swiss German (Schwiizertüütsch), French, Italian, Portuguese, Albanian, Spanish, Polish, and more.
- ✓Site acoustic filtering: Isolates speech clearly from heavy machinery, drilling, and traffic noise.
- ✓Standardized reporting: Automatically formats text into the official corporate language.
No, Vosia Time operates under a strict Zero-Training AI Policy to safeguard your confidential project and operational data.
- ✓Zero-Training guarantee: No voice or text data is ever used to train third-party or public AI models.
- ✓Enterprise Security: AI processing performed on secure infrastructure with end-to-end TLS 1.3 encryption.
- ✓Raw audio deletion: Audio files are deleted immediately after transcription or stored securely with restricted access.
Payroll, Wages, Overtime & Fiduciary Exports
Vosia Time enables instant, error-free data transfer to your external fiduciary, eliminating manual Excel spreadsheets.
- ✓Free read-only fiduciary access: Your accountant can log in to review and export monthly journals without extra license fees.
- ✓1-Click certified exports: Ready-to-import files for Vosia Gestionale, Abacus, Bexio, Winbiz, Topal, Sage, Swissdec v5, and Excel.
- ✓Certified monthly timesheets: Detailed summaries by employee separating regular hours, overtime, and absences.
- ✓Seamless payroll closing: 90% reduction in month-end reconciliation time between company and fiduciary.
Supplements are calculated automatically according to the Swiss Code of Obligations (CO Art. 321c) and the Labor Act (LTr Art. 13).
- ✓25% overtime supplement: Applied automatically to hours exceeding maximum statutory or contractual limits.
- ✓50% Sunday / holiday premium: Automated calculation for approved Sunday and statutory holiday work.
- ✓Time banking & compensation: Flexible choice between payroll payout or time-off in lieu (CO Art. 321c para. 2).
- ✓Employee transparency: Current hour balance and overtime totals visible in real time on the mobile app.
The absence module covers all aspects of Swiss social insurance and labor legislation.
- ✓Sick leave (CO Art. 324a): Tracking of employer waiting days and daily sickness benefit allowances (KTG/IPG).
- ✓Occupational & non-occupational accidents (SUVA / UVG): Automatic calculation of 80% daily benefits from day 3.
- ✓Statutory vacation (CO Art. 329a): Pro-rata tracking of 4 weeks (5 weeks for under-20s).
- ✓Federal maternity & paternity leave: Direct tracking and mobile upload of medical certificates.
Yes, every employee has secure self-service access via the Vosia Time mobile app (iOS and Android).
- ✓Live hour balance: Real-time overview of hours worked in the current week and month.
- ✓Updated vacation balance: Clear breakdown of used and remaining annual holiday days.
- ✓Download signed monthly timesheets: Access approved PDF timesheets countersigned by management.
- ✓Reduced HR workload: Drastically fewer repetitive inquiries regarding vacation and overtime balances.
Yes, Vosia Time includes a comprehensive expense module compliant with Swiss collective agreements.
- ✓Customizable mileage rates: Set mileage allowances for private vehicles (e.g. CHF 0.70 / km).
- ✓Site meal allowances: Automatic calculation of CBA-mandated lunch stipends (e.g. Construction Parifonds).
- ✓Direct payroll integration: All allowances flow seamlessly into the monthly wage summary.
Security, Encryption & Data Protection (nFADP)
All corporate and employee data is safeguarded using bank-grade AES-256 encryption and TLS 1.3 protocols under strict nFADP compliance.
- ✓Bank-grade AES-256 encryption: Advanced encryption for data at rest and TLS 1.3 for all data in transit.
- ✓Certified security standards: High-availability ISO 27001 compliant architecture with strict role-based access control.
- ✓Full nFADP & GDPR compliance: Strict adherence to guidelines from the Federal Data Protection and Information Commissioner (FDPIC).
- ✓Georedundant backups: Continuous automated backups and disaster recovery protocols.
Yes, the platform is natively built on "Privacy by Design" principles and complies fully with the Swiss nFADP / nDSG and EU GDPR.
- ✓Privacy by Design & by Default: Architecture designed to collect only data required by Swiss labor law.
- ✓Record of processing activities: Built-in tools to fulfill corporate documentation requirements.
- ✓Data Processing Agreement (DPA): Standard legally binding DPA under Swiss law included.
- ✓Data subject rights: Instant data access, rectification, and complete export on demand.
Yes, Vosia Time guarantees complete Swiss legal sovereignty as an independent Swiss company not subject to foreign extraterritorial laws.
- ✓100% Swiss Ownership: Vudu AI Labs Sagl is legally and operationally based exclusively in Switzerland.
- ✓No US parent company: Fully shielded from extraterritorial US CLOUD Act search orders.
- ✓Trade secret protection: Maximum confidentiality for your clients, projects, and salary data.
Vosia Time guarantees compliant archival storage for the mandatory 5-year statutory period required by Art. 46 LTr.
- ✓5-Year Legal Archival: Tamper-proof and verifiable storage of all clocking records.
- ✓Cryptographic audit log: Complete traceability of every edit with author, reason, and exact timestamp.
- ✓Full data ownership: Export your entire company historical archive in open formats at any time.
Pricing, Subscriptions & Free Trial
Vosia Time features a single, transparent all-inclusive plan at CHF 49.95 / month with zero hidden fees.
- ✓CHF 49.95 / month with 5 employees included: Predictable base fee for your core team.
- ✓Only CHF 6.00 / additional employee / month: Linear scalability as your business expands.
- ✓100% of features included: GPS clocking, AI voice field reports, payroll calculations, absence management, and fiduciary access.
- ✓Statutory updates included: Continuous adjustments to Swiss federal and cantonal legal changes.
No, Vosia Time eliminates the need for legacy punch clocks, RFID cards, and complex installations.
- ✓Use existing smartphones: Free iOS and Android apps for all team members.
- ✓Off-the-shelf tablets for Kiosk mode: Use any iPad or Android tablet (from CHF 150) as a wall clock.
- ✓Zero installation or maintenance costs: Self-setup in 5 minutes without on-site technicians.
You can test Vosia Time for 30 days completely free with full access to all features and zero financial commitment.
- ✓No credit card required: Start testing in 2 minutes with your corporate email.
- ✓Unlimited access to 100% of features: Invite staff and test live clocking and field reports.
- ✓Dedicated Swiss software support: Free assistance for configuring and using the Vosia Time platform.
- ✓No automatic paid renewal: You choose freely whether to continue after the 30 days.
No, Vosia Time offers maximum contractual freedom with a monthly subscription cancellable at any time.
- ✓Flexible monthly billing: Adjust user counts month by month to accommodate seasonal site demands.
- ✓1-Click cancellation: No forced annual lock-in and zero cancellation penalties.
- ✓Full data export: Download your complete historical data anytime.
Have a specific question regarding your business?
Our Vosia specialists are available for a free walkthrough of the software.
